Wedding Ceremony Step-by-Step Guide

Prelude - Guest Arrival & Seating

Pre-Ceremony DJ Announcements

The wedding prelude is the portion of the ceremony that takes place before the official start of the wedding. It occurs while guests are arriving, being seated, and settling in.

Your DJ would normally make announcements that may include:

• The 1st row or certain # of rows are reserved for family.

• Please choose a seat, not a side.

• As a friendly reminder, please place your phone on wedding ceremony mode.

• During the ceremony, we ask that all phones are placed out of sight or phone pictures are ok, but please stay out of the aisle and please be discreet when doing so.

Prelude Music (usually 15 minutes prior to ceremony start):

During the prelude, soft background music is played to set the mood, signal that the ceremony is approaching, and create a welcoming atmosphere. The music is typically instrumental, acoustic, or light vocal selections and is kept at a comfortable volume so guests can still converse.

Examples of types of prelude music:

• Classical instrumental

• Traditional orchestral or piano pieces that feel elegant, formal, and timeless.

• Acoustic covers - Soft acoustic guitar or piano versions of modern songs that feel romantic and familiar without being distracting.

• String quartet or solo strings - Violin, cello, or full string arrangements that add a refined, emotional tone.

• Piano-only music - Clean, simple piano pieces that create a calm and intimate atmosphere.

• Instrumental pop - Instrumental versions of popular love songs played on piano, strings, or guitar.

• Indie folk / singer-songwriter - Warm, mellow songs with light vocals that feel personal and relaxed.

• Jazz or light swing - Smooth jazz or soft swing music for couples wanting a classy or vintage feel.

• Movie or cinematic instrumentals - Soundtrack-style music that feels emotional and dramatic without overpowering the moment.

• Cultural or traditional music - Music that reflects cultural, religious, or family traditions important to the couple.

• Nature-inspired or ambient music - Subtle instrumental or ambient tracks that blend naturally with outdoor ceremonies.

The prelude ends when all guests are seated and the ceremony is ready to begin. At that point, the music fades out and a brief moment of silence grabs the guests attention as they end their conversations. The processional music begins, which officially starts the wedding ceremony.

In short, the prelude helps guests transition from arrival to ceremony and sets the emotional tone for what is about to happen.

Ceremony Start Cue

Once guests are seated, the ceremony officially begins. Pre-ceremony music fades out and processional music starts. This is the moment where attention shifts to the aisle. At this time, the officiant may already be at the head of the ceremony or may be walking with the processional.

Processional

This is the official start time of the wedding. The wedding party walks down the aisle in a planned order. This may include ushering of mothers, wedding party members either in pairs or bridesmaids walking alone one by one, and any children participating in the ceremony. Music may remain the same or change depending on preference.

Bride’s Entrance

The bride’s entrance is typically accompanied by a separate song. Music begins once the bride is visible and continues until she reaches the altar or ceremony space.

Opening Remarks

The officiant welcomes guests and introduces the ceremony. Music stops completely so everyone can clearly hear the officiant.

Readings (Optional)

Friends or family may share readings, poems, or scripture. No music is played during this portion, and microphones are used if needed.

Officiant Address

The officiant speaks about the couple, marriage, and the meaning of the commitment being made. This portion varies in length and tone depending on the couple’s preferences.

Exchange of Vows

The couple shares their vows, either personal or traditional. Music is typically not played so vows can be clearly heard.

Exchange of Rings

Rings are exchanged as the officiant explains their meaning. This is usually done without music, though light instrumental music may be added if desired.

Unity Ceremony (Optional)

Some couples include a unity ceremony such as candle lighting, sand pouring, or a cultural tradition. Soft background music may play during this moment.

Pronouncement

The officiant officially declares the couple married. This is a short but important legal moment with no music playing.

The Kiss

The officiant invites the couple to share their first kiss as a married couple. This is often followed immediately by celebratory music.

Recessional

The couple walks back down the aisle together, followed by the wedding party. Upbeat music plays to celebrate the conclusion of the ceremony.

Post-Ceremony Transition

Guests exit the ceremony space while light background music resumes. This music helps transition guests to cocktail hour or the next part of the day.

ONDAGO DJ Entertainment provides sound reinforcement for over 90% of weddings that we perform. Our ceremony sound system is recommended for over 60 guests, venues located near highways, loud airport runways, or noisy rivers & creeks. Our system ensures that your guests can hear all the intimate details during the ceremony.

Our Ceremony Sound System

• Bose S1 Pro Sound system System (appropriately sized for ceremony use)

• (2) SHURE brand lavaliere style wireless microphone (hands free and discreet) with WL94 omni directional pickup pattern to ensure everyone is heard.

• (1) SHURE brand wireless handheld microphone with stand for use with any readers or singers during the ceremony

  Music Selection

• Consider planning for 30-45 minutes with of prelude music for when guests arrive and find a seat at the ceremony.

  15-minutes prior to the processional - Your DJ will normally have music playing for about 15 minutes prior to the start of the processional (start time listed on invitation). For venues that are hard to find or a longer driver than most, then you may have guests that plan ahead and show up early. For this, your DJ may start the Prelude music 30 minutes prior to the processional.

2. **Decide on a Backup Plan:**

- Outdoor weddings are susceptible to weather changes. Make sure to mak

- Consider renting a tent or have an indoor space on standby.

3. **Inform Guests in Advance:**

- Clearly communicate the outdoor nature of the ceremony on invitations.

- Suggest appropriate attire, such as sunscreen, hats, or jackets, depending on the season.

4. **Decor and Design:**

- Enhance the natural beauty of the outdoors with minimalistic decor.

- Consider the surroundings when planning floral arrangements and aisle decorations.

5. **Seating Arrangements:**

- Provide comfortable seating for guests, ensuring everyone has a good view of the ceremony.

- Consider the logistics of setting up chairs on uneven surfaces.

How to setup chairs for wedding ceremony

6. **Aisle and Altar Setup:**

- Design a picturesque aisle for the bridal party's entrance.

- Choose a focal point for the altar that complements the surroundings.

7. **Audio and Visual Considerations:**

- Check if there are any restrictions on amplified music or equipment use.

- Ensure that all guests can hear the ceremony by using microphones and speakers if needed.

8. **Logistics and Access:**

- Plan for easy guest access to the venue.

- Arrange for adequate parking and consider shuttle services if needed.

9. **Catering and Refreshments:**

- If allowed, plan a delightful outdoor menu.

- Ensure there are ample beverage stations, especially in warmer weather.

10. **Photography Opportunities:**

- Identify scenic spots for photos.

- Coordinate with your photographer to ensure they are prepared for outdoor conditions.

11. **Comfort for Guests:**

- Provide shaded areas, especially in hot weather.

- Consider renting fans or heaters, depending on the season.

12. **Permits and Regulations:**

- Check with local authorities for any necessary permits.

- Ensure compliance with noise ordinances and other regulations.

13. **Wedding Coordinator:**

- Hire a wedding coordinator or assign a responsible person to oversee the event.

- This person can handle last-minute details, coordinate with vendors, and manage any unexpected issues.

14. **Cleanup Plan:**

- Have a plan for cleaning up the venue after the ceremony.

- Assign responsibilities or hire a cleanup crew.

15. **Website Information:**

- Include all relevant details on your wedding website, such as venue address, parking information, and dress code.

- Regularly update the website with any changes or additional information.

By following this guide, couples can ensure a beautiful and well-organized outdoor wedding ceremony that reflects their personal style and creates lasting memories for everyone involved.